Contractor Handbook – Perfect Pour Services

CONTRACTOR
HANDBOOK

BASIC OVERVIEW

With PPS you are a 1099 contractor however PPS strives to provide some benefits for our technicians and ensure a business model that keeps us all healthy and making money.

Responsibilities & Benefits of an Independent Contractor

RELIABLE TRANSPORTATION
- Technicians are required to transport themselves and their gear to several locations each day. A personal car and a clean driving record are required.
SELF TAXATION
- You receive all money earned while working for PPS, there are no taxes deducted from your pay.
- You receive a 1099 document at the end of the year that shows total amount earned, not a W-2 which you may be familiar with.
- Tips on how best to prepare for this can be found below.
SCHEDULING FLEXIBILITY
- Whether it be an inability to be scheduled any afternoons or you have a one time appointment, simply let us know and we will work around this requirement.
30 HR GUARANTEE & PTO
- 1099 contractors do not usually get paid time off, but we value you and your work for us highly and want to ensure you don’t miss out on this benefit. More about this policy below.
- 30 hr. guarantee is our way of ensuring you can depend on a constant paycheck. More info can be found below.
TOTAL AUTONOMY
- Ability to work for other companies or employers while working for PPS.
- Ability to sell your own draft services.
  - While we ask you to not pitch independent services to existing PPS clients you may sell draft cleaning/tech services to non PPS clients. PPS also allows you to utilize our equipment to service these clients.

Responsibilities of Perfect Pour Services

TRAINING
- We teach you how PPS cleans systems and give you access to our complete Standard Operating Procedures (SOPS) for each system you will see. However the results are far more important than the process so you can individualize the process to meet your perspective.
ALL EQUIPMENT PROVIDED
- We equip you with all the tools required to succeed with PPS.
- If there are other items that you require to be effective on the job check with us and we will likely reimburse you for these items.

Important Documents

TAX TIPS FOR CONTRACTORS
*We highly recommend you consult a tax pro

How does an independent contractor pay taxes?

Things get a little more complicated with your taxes when you’re an independent contractor. You’ll have additional forms to file and you’ll need to file estimated taxes regularly. There are four main differences between filing taxes as an employee and filing taxes as an independent contractor. These include:

Reporting self-employment income and deductions on Schedule C.
Paying self employment tax on Schedule SE.
Paying quarterly estimated taxes.
Receives form 1099-MISC rather than a W-2.

Reporting Self-Employment Income

Congratulations, you are a small business owner! When you are an independent contractor the IRS considers you a sole proprietorship and that comes with different tax rates and responsibilities.
More info can be found on the IRS website.

Type of Taxes to Pay

Beyond your basic income tax, you are also responsible to pay self employment tax, more about that can be found here.
Depending on where you live you may also be responsible for county or city taxes.
Estimated taxes are paid 4x per year and are based on your previous years tax bill.
We recommend setting aside 25-35% of your weekly take home pay for taxes. Your individual situation may vary, please see a tax professional to determine what is best for your situation.

Tax Deductions

Car Mileage
- Use an app to track your travel miles including to and from your home anytime you are driving for PPS.
Tolls and Parking Expenses
Cell Phone
- You can deduct a percentage of your cell phone bill if you use to do work with PPS.
Health Insurance
- 100% of your health insurance is one of the many deductible business expenses for independent contractors to include on your 1099. You can deduct medical, dental and vision premiums.
- In addition you can write off expenses such as glasses, nonprescription medications, and visits to the chiropractor.
- There may be benefits for your spouse, as well.
Retirement Savings
- If you contribute to an individual retirement account (IRA), you may be able to make a tax deduction on those contributions. There are some caveats, however.
- When filling out your tax form as a self-employed worker, self employment taxes can be something of a shock. That’s because you’re paying both the employer and employee sides of Social Security tax and Medicare taxes—that’s a tax rate of 15.3% of net earnings.Self-employment Tax Deduction.
- The IRS knows this isn’t fair, so they allow you to deduct half of your self-employment tax.
- While it won’t reduce the actual amount of self-employment tax you need to pay, it can reduce your income tax. (Self-employment tax and income tax aren’t the same things.)
Tax Advice
- Again, we highly suggest you consult and/or hire a tax professional to help with your taxes. Not only will they ensure you maximize your deductions, their services are deductible the following year.

HUMAN RESOURCES

Scheduling

PPS offers a weekly 30 hr guarantee if the following requirements are met:

Available to be scheduled the entire week without requesting times or days off outside of the norm for you.
- ie. if you always have 6am-8am blocked off this does not count against the guarantee.
No call outs for the week.
- If you use any PTO to cover missed hours or days you are ineligible for guarantee.
Being available to have PPS office staff reach out to request appts to be added to your schedule.
- You are never obligated to say yes and you will not be made ineligible for the guaranteed hours.

Missing a Shift

There are multiple steps to take to properly call off on a shift or appointment

Please send an email to office@perfectpourservices.com the earliest you know of the need to miss a day or appt.
Call or text Zach to ensure he is aware and can begin to get coverage or communicate with clients as needed.
If you are unable to reach Zach please call or text James immediately.

Paid Time Off Policy

PPS offers paid time off that is accrued over your working time with the company.

For every full week you work with no days off or call out’s you accrue 1 hr of PTO
You can contact ali@perfectpourservices.com at anytime to check status of PTO and to request to use PTO
PTO can be used to cover planned days off or for sick day/call out days. However this makes you ineligible for the 30hr guarantee.

Holiday Policies

PPS does not offer holidays that fall during the work week as paid days off.

You will be scheduled for all holidays unless you request otherwise or are notified as such by PPS.

All holiday shifts worked will pay OT rate of pay which is 1.5 normal rate.

PAYROLL

Payroll

Payroll is paid out weekly via direct deposit.

If you prefer a check please discuss with James.
Please ensure you track all your hours and expenses via the Jobber app. More details below.
Jobber time can not be edited or added by techs.
- Please send email to ali@perfectpourservices.com with any and all corrections by the Monday of the following week.
Payroll is processed on Tuesday and should be received into your account by Thursday.
- You will receive an email confirmation from OnPoint notifying you of the payroll transfer.

SALES & COMMISSION

Sales & Commissions

PPS encourages you to sell our services and you will earn a commission if you do!

Feel free to do sales calls if you have down time during your day.
If doing sales outside of your PPS shift please do not log time for this as it will not be paid.
In order to receive commission for a new client you must be the one who does the legwork of securing the client with our services.
- Simply dropping off a business card is not sufficient.
- We encourage you to have a business card with your direct phone and email on it so potential clients can reach out to you directly.
- You have the ability to provide estimates to clients by calculating cost using our online pricing sheets.
  - Please contact michele@perfectpourservices.com if you are unsure of correct pricing.
- Have new clients fill out our client info form. Once this is submitted our office team will take over communication with clients for scheduling, etc.
- You can submit a tech client info form with partial info as well.
Once the first appointment is successful and they have signed on to regular recurring cleanings you can claim you commision.
- Fill out the commision form and submit to accounting@perfectpourservices.com
- Details on commission rate can be found here.
  - To calculate your commission rate start with cost of cleaning and deduct $20 for every hr tech on site and $10 for travel.
  - Example: $60 cleaning cost on a 1hr appt would be a base profit/cleaning of $30
  - Based on the commission rate form your commission for a 4 week client would be $230. For a 2 week client it would be $360.
- Your commission will be paid in 2 installments.
  - Half after form received and first appt invoiced.
  - Half after 6 months and customer is still active.

WEEKLY WORKFLOW

End of Week Tasks

Review the current week’s schedule.
- Ensure all jobs are marked complete and the check out forms are completed.
- Ensure all No Show forms were submitted if needed.
- Submit Service Request forms if applicable.
Clean and organize your gear in preparation for next week.
Look over next weeks schedule, appointments and notes.